After setting up your Conversations Inbox, log in to your Conversations Inbox and navigate to the ‘Agents’ tab under ‘Organization’. Here you see all agents in your organization. As administrator, you are able to edit and delete agents, or reset passwords, if needed.
On the top of the page you can search for agents and add new ones.
- Select the orange ‘Add’ button on the top to add new admins and agents.
- Fill in the details for the agent and select the role you want to assign. Select ‘Next’ to assign the new agent to a team.
Create your team
‘Teams’ are typically used to differentiate either between specialized departments, like sales or support in your company. You can also use the teams feature to differentiate by geographic location or pretty much any other criteria. Different teams can either have access to the same channels, or only selected channels. This way you can set up for example a team per country or time-zone, which can only access the channels you’ve assigned to them.
Therefore, ‘Teams’ is an easy and flexible way to organize your agents – and your customer conversations. It helps you manage where the conversations should be routed: if a customer in the Netherlands gets in touch, the conversation should be routed to the right team to continue the conversation.
What you can do with ‘Teams’:
- Each team can be assigned an email address, so your team doesn’t miss out on important notifications, in case the team is offline.
- Team channels allow you to assign only certain channels, so that team members can only receive and send messages on their assigned channel. This flexibility allows you to set up for example one WhatsApp Business Profile per team.
The admin decides who belongs in each team and can do changes directly on the Conversations Inbox.