Support Inbox | First Steps

Congratulations! You’ve probably already set up your Support Inbox. Now it’s time to take the next steps, like invite your colleagues and learn how to use the Support Inbox.

Login

You’ve also received an invitation link for your Support Inbox during the setup. If you have only registered with tyntec so far, please follow the instructions to set up your Support Inbox

https://cmd.tyntec.com/login/signin

Invite colleagues

After setting up your Support Inbox, log in to your Support Inbox and navigate to the ‘Agents’ tab under ‘Organization’. Here you see all agents in your organization. As administrator, you are able to edit and delete agents, or reset passwords, if needed. 

On the top of the page you can search for agents and add new ones. 

  1. Select the orange ‘Add’ button on the top to add new admins and agents.
  2. Fill in the details for the agent and select the role you want to assign. Select ‘Next’ to assign the new agent to a team.
  3. Select ‘Invite’ to add the new agent.

Your colleagues will receive an invitation email to activate their account. You can check their enrollment status on the left. If they didn’t receive their invitation email, select the agent and then resend the invitation email. 

Learn more about managing agents

Create your team

‘Teams’ are typically used to differentiate either between specialized departments, like sales or support in your company. You can also use the teams feature to differentiate by geographic location or pretty much any other criteria. Different teams can either have access to the same channels, or only selected channels. This way you can set up for example a team per country or time-zone, which can only access the channels you’ve assigned to them. 

Therefore, ‘Teams’ is an easy and flexible way to organize your agents – and your customer conversations. It helps you manage where the conversations should be routed: if a customer in the Netherlands gets in touch, the conversation should be routed to the right team to continue the conversation.

What you can do with ‘Teams’:

  • Each team can be assigned an email address, so your team doesn’t miss out on important notifications, in case the team is offline. 
  • Team channels allow you to assign only certain channels, so that team members can only receive and send messages on their assigned channel. This flexibility allows you to set up for example one WhatsApp Business Profile per team.

The admin decides who belongs in each team and can do changes directly on the Support Inbox.

If you wish to receive email notifications for each of your teams, please get in touch with us at onboarding@tyntec.com 

 

  1. Teams Management
    Head over to ‘Teams’ in the menu under ‘Navigation’. Here you see all teams that are already setup.
  2. Add a new team
    Select the orange ‘Add’ button on the top.
  3. Team details
    In the first step, fill-in the details about your team.
  4. Team channels
    Select the channels your team is assigned to. Note that only those channels will be visible to the team.
  5. Team members
    Select the agents you want to assign to the team.  

Learn more about teams

Channels

The Support Inbox supports a variety of channels. Follow the instructions for each channel to enable them for your Support Inbox.